# Free appliance repair invoice template An appliance repair invoice has a rhythm: a diagnostic fee for coming out, the parts you replaced and the labor to fit them. Customers also want to know which machine it was, so the model and serial number belong on the page. The template below bills a washer repair that way. Fill it in, save the PDF and send it from the van. No account is needed and nothing leaves your browser. If you repair for landlords, a tidy invoice per unit makes your work easy for them to pass on to the owner. ## Fill it in and save as PDF The lines are examples for appliance repair techs. Change anything, add your details and download the PDF. Nothing you type leaves this browser. - Reliable Appliance Repair - Karen Whitaker - Front load washer, no spin and leaking | Description | Qty | Price | Amount | | --- | --- | --- | --- | | Diagnostic service call (credited if repaired) | 1 | $89.00 | $89.00 | | Drain pump, OEM part | 1 | $68.00 | $68.00 | | Door boot seal, OEM part | 1 | $74.00 | $74.00 | | Labor, pump and seal replacement (per hour) | 1.5 | $95.00 | $142.50 | | Hose clamps and small parts | 1 | $9.00 | $9.00 | | Credit: diagnostic fee applied to repair | 1 | -$89.00 | -$89.00 | Brand: Whirlpool front load washer. Model and serial recorded on file. Parts carry a 90 day warranty and labor a 30 day warranty. Payment due on completion. ## What to put on an invoice for appliance repair techs - The appliance type, brand, model number and serial number - The diagnostic or service call fee, and whether it is credited toward the repair - Each part with its name and part number, flagged as OEM or aftermarket - Labor by the hour or at a flat rate for the repair - The problem reported and the fault you found - Warranty periods for parts and for labor - Sales tax on parts, where your state requires it ## How appliance repair is billed A service call or diagnostic fee covers the trip and the time to find the fault, typically $75 to $125. Many techs credit it to the repair if the customer goes ahead, which is a clear selling point and should be a visible negative line on the invoice. After that, parts are billed at cost plus a markup and labor is hourly or flat per repair type. Sometimes the right answer is that the machine is not worth fixing. Charge the diagnostic fee anyway and write the finding in the notes. An honest invoice for a diagnosis builds the trust that brings the customer back when they buy the next appliance. Offering [online payment](https://jiffy-invoice.com/features/online-payments) on the invoice gets the diagnostic fee paid quickly. ## Tips to get paid faster 1. Always record the model and serial number. It lets you order the right part, check warranty status and look the customer up next year. 2. Show the diagnostic credit as a negative line. Customers see exactly what they save by going ahead. 3. Mark parts as OEM or aftermarket. It explains price differences and supports your warranty terms. 4. Write the fault in plain words in the notes. If the customer later calls the manufacturer, they have it. 5. If you advise replacing the appliance, put that on the invoice with the reason. It protects you when someone else suggests otherwise. ## Common invoice mistakes - Billing one lump sum for parts and labor, which invites haggling over every part - Skipping the warranty line, then fielding free return visits ## Questions ### How do I price an appliance repair? A diagnostic or service call fee, parts at cost plus a markup and labor by the hour or flat rate. Many techs credit the diagnostic fee when the customer goes ahead with the repair. ### What should an appliance repair invoice include? The appliance brand, model and serial number, the fault, the diagnostic fee, each part and the labor, warranty terms, tax where required and the total due. ### Do I charge if the appliance cannot be repaired? Most techs still charge the diagnostic fee, because the time was spent. Say so when booking and show it on the invoice. ### Is this appliance repair invoice template free? Yes. Fill it in here, save the PDF and send it. No account is needed. ## Templates for other trades - [handymen](https://jiffy-invoice.com/invoice-template/handyman) - [electricians](https://jiffy-invoice.com/invoice-template/electrical) - [HVAC contractors](https://jiffy-invoice.com/invoice-template/hvac) - [plumbers](https://jiffy-invoice.com/invoice-template/plumbing) [Invoice templates by trade](https://jiffy-invoice.com/invoice-template) Source: https://jiffy-invoice.com/invoice-template/appliance-repair