# Free DJ invoice template A DJ invoice is mostly a performance fee plus the things that make the night work: sound, lighting, a second speaker for the cocktail hour and overtime if the party runs late. The template below bills a wedding with those items, so you can reshape it for a birthday, a club night or a corporate event. Edit it, add the client and save the PDF from this page. No account, nothing uploaded. Booking events with a planner? The [event planning template](https://jiffy-invoice.com/invoice-template/event-planning) may help your clients understand the numbers. ## Fill it in and save as PDF The lines are examples for DJs. Change anything, add your details and download the PDF. Nothing you type leaves this browser. - Pulse Sound DJ Service - Amelia Rhodes and Daniel Cho - Wedding reception, September 14, 6 pm to 11 pm | Description | Qty | Price | Amount | | --- | --- | --- | --- | | DJ and MC performance (5 hours) | 1 | $1,100.00 | $1,100.00 | | Ceremony audio and wireless microphones | 1 | $250.00 | $250.00 | | Dance floor lighting package | 1 | $300.00 | $300.00 | | Extra speaker for cocktail hour | 1 | $150.00 | $150.00 | | Overtime (per half hour) | 2 | $100.00 | $200.00 | | Travel beyond 30 miles | 1 | $85.00 | $85.00 | Equipment setup begins two hours before the start time. The booking deposit is non-refundable. A meal for the DJ is requested for events over five hours. Deposit paid at booking; balance due on the day of the event. ## What to put on an invoice for DJs - The event type, date, venue and start and end time - The performance fee for the booked hours - Equipment and add-ons: ceremony audio, microphones, lighting, extra speakers, fog or screens - Overtime rate per half hour or hour and the hours used - Travel charges beyond your standard radius - Deposit paid, balance due and when it is due - Your cancellation and refund terms in a sentence ## How DJs bill Events are sold as packages with a set number of hours: a typical reception is four or five hours. The package fee covers the DJ, the standard sound system and setup. Ceremony audio, uplighting, additional speakers and special effects are add-ons. Overtime is billed by the half hour at a set rate, so everyone knows what a late night costs. A non-refundable deposit of 25 to 50 percent secures the date, because a Saturday that gets cancelled is a Saturday you may not fill. The balance is due on or before the event. A signed [estimate](https://jiffy-invoice.com/estimate-app) with the package, hours and add-ons makes the final invoice a simple update. Corporate clients may need an invoice before the event, so they can pay it through their finance team. ## Tips to get paid faster 1. Make the deposit non-refundable and say so in writing. It protects dates that you could have sold twice. 2. Write the booked hours on the invoice and the overtime rate. A set price makes it easy to say yes to the dance floor on the night. 3. Collect the balance before the event or at setup, not afterwards. Night-of payments are easy to forget in the excitement. 4. Itemize add-ons so the client can see what they chose and what they skipped. 5. Send corporate clients the invoice two weeks ahead, as their payment runs can take a while. A [payment reminder](https://jiffy-invoice.com/features/payment-reminders) helps. ## Common invoice mistakes - Not stating overtime rates, then negotiating a price in the middle of the party - Collecting no deposit and losing a date to a late cancellation - Omitting travel costs on out-of-town gigs ## Questions ### What should a DJ invoice include? Your details, the client, event type, date, venue and hours, the performance fee, equipment add-ons, overtime, travel, deposit paid, the balance due and your cancellation terms. ### Should I charge a deposit? Yes. A non-refundable deposit at booking holds the date and covers your loss if the event is cancelled. ### How should I bill overtime? Set a rate per half hour in your contract and state it on the invoice. After the event, add the actual extra time as a line. ### Is this DJ invoice template free? Yes. Fill it in online and download the PDF. No account is needed. ## Templates for other trades - [event planners](https://jiffy-invoice.com/invoice-template/event-planning) - [caterers](https://jiffy-invoice.com/invoice-template/catering) - [photographers](https://jiffy-invoice.com/invoice-template/photography) - [videographers](https://jiffy-invoice.com/invoice-template/videography) [Invoice templates by trade](https://jiffy-invoice.com/invoice-template) Source: https://jiffy-invoice.com/invoice-template/dj