# Free personal training invoice template Personal trainers sell time in packages and plans: ten sessions, a monthly programme, a few check-ins. The invoice should state what the client paid for, how many sessions are left and when the pack expires. The template below bills a client for a session pack, a nutrition plan and a body composition check. Fill it in with your own offer and save the PDF from this page. No account, and nothing is sent anywhere. Teaching group classes? The pricing section below explains how to bill them. ## Fill it in and save as PDF The lines are examples for personal trainers. Change anything, add your details and download the PDF. Nothing you type leaves this browser. - Core Strength Training - Jordan Ellis - Strength programme, March | Description | Qty | Price | Amount | | --- | --- | --- | --- | | Personal training session, 60 minutes (pack of 10) | 10 | $65.00 | $650.00 | | Nutrition plan and weekly check-ins (month) | 1 | $120.00 | $120.00 | | Body composition assessment | 1 | $45.00 | $45.00 | | Custom training programme (PDF and app) | 1 | $80.00 | $80.00 | | Pack discount, ten sessions | 1 | -$50.00 | -$50.00 | Sessions are valid for 12 weeks from the first session. Please give 24 hours notice to reschedule, or the session counts as used. Payment due before the first session. ## What to put on an invoice for personal trainers - The client's name and the period or programme billed - Sessions as a pack, with the number of sessions, the length of each and the price - Any pack discount, shown as a visible line - Add-ons: nutrition coaching, assessments, programme design, online check-ins - The expiry date for the pack or monthly plan - Your cancellation and rescheduling terms - Payment method, a due date and, if relevant, the gym or studio fee ## How personal trainers bill Single sessions are billed per hour, but most trainers sell packs of five or ten sessions at a lower price per session, or a monthly package of weekly sessions. Packs are paid in advance. They improve your cash flow and the client's commitment. Coaching programmes, such as nutrition and remote check-ins, are billed monthly. Make the terms plain: when a pack expires, how to cancel and what counts as a used session. Independent trainers working in a gym may also pay a rent or floor fee, which is a business cost, not a line on the client's invoice. Monthly clients are a natural fit for [recurring invoices](https://jiffy-invoice.com/features/recurring-invoices), which send the same invoice on the same day. ## Tips to get paid faster 1. Collect payment before the first session of a pack. A client who has paid in advance shows up. 2. Print the expiry date for the pack on the invoice, so there is no argument about unused sessions. 3. Use a negative line for a pack discount, so the client sees the saving as well as the total. 4. Bill monthly programmes on a set date and use a [payment reminder](https://jiffy-invoice.com/features/payment-reminders) for the ones who forget. 5. Offer card payment via a link. See [online payments](https://jiffy-invoice.com/features/online-payments); it is quicker than a bank transfer for most clients. ## Common invoice mistakes - Selling packs with no expiry, which leaves you with unlimited, unpaid-for liability - Unclear cancellation terms, so a no-show is a fight rather than a policy - Billing after the month has finished, when the client is less motivated to pay ## Questions ### What should a personal training invoice include? Your details, the client, the programme or period, the number and length of sessions, price per session or pack, add-ons, discounts, expiry, cancellation terms, total and payment method. ### How do I bill a session pack? Add one line with the number of sessions as the quantity and the per-session price. Show a discount as a negative line, and note the expiry date. ### Should I charge in advance? Yes, for packs and monthly plans. It secures the booking, improves your cash flow and reduces no-shows. ### Is this personal training invoice template free? Yes. Fill it in and save the PDF. No account is needed. ## Templates for other trades - [massage therapists](https://jiffy-invoice.com/invoice-template/massage-therapy) - [tutors](https://jiffy-invoice.com/invoice-template/tutoring) - [dog groomers and pet sitters](https://jiffy-invoice.com/invoice-template/dog-grooming) - [hair stylists and salons](https://jiffy-invoice.com/invoice-template/hair-salon) [Invoice templates by trade](https://jiffy-invoice.com/invoice-template) Source: https://jiffy-invoice.com/invoice-template/personal-training