# Free photography invoice template A photography invoice sells more than a day with a camera. It covers the shoot, the editing, the licence for how the pictures may be used and often prints or an album. The template below has those pieces set out for a small business shoot so you can change them for a wedding, a portrait or a product session. Edit the lines, add your client and save the PDF from this page. No account and nothing leaves your browser. Booking a shoot first? Send a [quote](https://jiffy-invoice.com/quote-generator) your client can sign, then invoice from it. More on this in our [invoice app for photographers](https://jiffy-invoice.com/invoice-app-for/photographers). ## Fill it in and save as PDF The lines are examples for photographers. Change anything, add your details and download the PDF. Nothing you type leaves this browser. - Lena Brooks Photography - Alder & Finch Coffee Roasters - Brand and product photography, half day | Description | Qty | Price | Amount | | --- | --- | --- | --- | | Half-day shoot (4 hours) on location | 1 | $900.00 | $900.00 | | Retouching and editing (per final image) | 25 | $20.00 | $500.00 | | Commercial usage license: web and social, 2 years | 1 | $450.00 | $450.00 | | Second shooter / assistant (hours) | 4 | $50.00 | $200.00 | | Travel and parking | 1 | $40.00 | $40.00 | Images are delivered in an online gallery within 10 business days. The license covers the use stated above; other uses need written permission. Deposit paid at booking; balance due within 14 days of delivery. ## What to put on an invoice for photographers - The date, location and type of shoot, so the invoice matches the booking - The shoot fee as a half-day, full-day or hourly price - Editing and retouching, either per image or in the package - The usage license: where, how and for how long the client may use the images - Extras: second shooter, assistant, props, studio, travel and permits - Prints, albums or physical products, each priced as a line - The deposit paid, the balance and the delivery date of the images ## How photographers bill Photographers bill in three parts: the creative fee (time on the shoot), the post-production (editing and retouching) and the licence (what the client is allowed to do with the images). Weddings and portraits are often sold as packages, while commercial work separates the licence so that wider use costs more. Showing the licence as its own line makes that clear. A retainer or deposit at booking is standard, usually 25 to 50 percent, with the balance due at delivery or within two weeks. That fits a signed [estimate](https://jiffy-invoice.com/estimate-app) that turns into the invoice. Big shoots often add expenses like travel, a second shooter or rental gear, and those should be listed at cost or with a small handling markup. ## Tips to get paid faster 1. Deliver the final gallery only after the balance is paid, or send the invoice together with the preview gallery and tell the client the full set follows payment. 2. Sell the licence as its own line, even for small clients. It sets a precedent and makes upgrades easy later. 3. Put the delivery date and the number of final images on the invoice, so expectations are written down. 4. Take a non-refundable booking deposit. A date held for a client is a date you cannot sell to someone else. 5. Make paying simple: a card link or bank transfer details, see [online payments](https://jiffy-invoice.com/features/online-payments), plus a [reminder](https://jiffy-invoice.com/features/payment-reminders) if the due date passes. ## Common invoice mistakes - Selling "all images" without limiting usage, which gives away the licence for free - Charging for the shoot but not for editing, which is often half of the work - Forgetting to add expenses like travel and a second shooter until after the invoice has gone out ## Questions ### What should a photography invoice include? Your details, the client, the date and type of shoot, the shoot fee, editing, the usage licence, extras like a second shooter or prints, the deposit received, the balance due, the total and payment terms. ### How do I charge for usage rights? Add a separate line describing the use, such as web and social for two years, and price it for the value to the client. Broader use means a higher price. ### Should I charge a deposit? Yes. A deposit at booking secures the date and covers your time if a client cancels. Show it on the final invoice as already paid. ### Is this photography invoice template free? Yes. Fill it in online and download the PDF. No account is needed. ## Templates for other trades - [videographers](https://jiffy-invoice.com/invoice-template/videography) - [graphic designers](https://jiffy-invoice.com/invoice-template/graphic-design) - [event planners](https://jiffy-invoice.com/invoice-template/event-planning) - [web designers](https://jiffy-invoice.com/invoice-template/web-design) [Invoice templates by trade](https://jiffy-invoice.com/invoice-template) Source: https://jiffy-invoice.com/invoice-template/photography