# Free tutoring invoice template Parents and students want a simple, friendly invoice: which sessions, how many, what each cost. Tutors need a way to bill that is quick to repeat. The template below bills a month of weekly lessons plus a test prep package, with the sessions listed so a parent can match them to the calendar. Change the example for your own students, then save the PDF from this page. No account, and the names you type stay in your browser. For a long-term arrangement, see the note about monthly billing below. ## Fill it in and save as PDF The lines are examples for tutors. Change anything, add your details and download the PDF. Nothing you type leaves this browser. - Brightpath Tutoring - Mrs. Gonzalez (parent of Diego, grade 10) - Algebra II tutoring, October | Description | Qty | Price | Amount | | --- | --- | --- | --- | | Weekly one-hour session (Oct 3, 10, 17, 24) | 4 | $55.00 | $220.00 | | Extra session before the unit test (Oct 29) | 1 | $55.00 | $55.00 | | SAT math prep workbook | 1 | $24.00 | $24.00 | | Practice test review, 90 minutes | 1 | $80.00 | $80.00 | Sessions cancelled with less than 24 hours notice are billed. Make-up lessons are offered when I cancel. Thank you for trusting me with Diego. Payment due by the 5th of the following month. ## What to put on an invoice for tutors - The student's name or initials and the subject, with the parent's name where relevant - The session dates, so the client can match each charge to the calendar - Your rate per session or per hour, and the number of sessions - Package pricing, such as ten lessons at a lower per-lesson rate - Materials, books, practice tests or workbooks passed on at cost - Your cancellation policy, in one short sentence - The due date and how to pay ## How tutors bill Private tutors almost always charge by the hour or by the session. Rates depend on the subject, the level and your experience; test prep and university-level subjects cost more. A package, such as ten sessions at a small discount, is billed up front and encourages commitment from families. Monthly billing is easier than invoicing each lesson. List the sessions for the month, bill on the same date every time, and make your cancellation rule clear. If you teach many students on weekly slots, the invoice is nearly identical each month, which suits [recurring invoices](https://jiffy-invoice.com/features/recurring-invoices) and a short [payment reminder](https://jiffy-invoice.com/features/payment-reminders) for anyone who is late. ## Tips to get paid faster 1. List the session dates on the invoice. Parents like to see them, and it settles disagreements about missed lessons. 2. State your cancellation policy once, in the same words each time, and apply it to everyone. 3. Bill in advance or at the start of the month for regular students. It is easier than chasing small amounts later. 4. Offer a package rate. It improves cash flow and keeps students with you through exam season. 5. Let parents pay by card or bank transfer from the invoice itself. See [online payments](https://jiffy-invoice.com/features/online-payments). ## Common invoice mistakes - Billing lessons from memory instead of a calendar, then disagreeing with the parent about the number - Not mentioning the cancellation policy until the first late cancellation - Mixing several siblings on one invoice with no student names ## Questions ### What should a tutoring invoice include? Your details, the parent or student, the subject, session dates, your rate and number of sessions, any materials, your cancellation policy, the total, the due date and how to pay. ### Should I bill per session or monthly? Monthly is simpler for weekly students. Per session suits occasional or one-off lessons. Use whatever your families find easiest. ### Can I add a package discount? Yes. Add a line for the package, for example ten sessions, at the discounted price. Or show the sessions and add a discount as a negative line. ### Is this tutoring invoice template free? Yes. Fill it in and save the PDF. No account, nothing uploaded. ## Templates for other trades - [consultants](https://jiffy-invoice.com/invoice-template/consulting) - [personal trainers](https://jiffy-invoice.com/invoice-template/personal-training) - [freelance writers](https://jiffy-invoice.com/invoice-template/freelance-writing) - [translators](https://jiffy-invoice.com/invoice-template/translation) [Invoice templates by trade](https://jiffy-invoice.com/invoice-template) Source: https://jiffy-invoice.com/invoice-template/tutoring