Free invoice template
Free appliance repair invoice template
An appliance repair invoice has a rhythm: a diagnostic fee for coming out, the parts you replaced and the labor to fit them. Customers also want to know which machine it was, so the model and serial number belong on the page. The template below bills a washer repair that way.
Fill it in, save the PDF and send it from the van. No account is needed and nothing leaves your browser. If you repair for landlords, a tidy invoice per unit makes your work easy for them to pass on to the owner.
Free, no account
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The lines are examples for appliance repair techs. Change anything, add your details and download the PDF. Nothing you type leaves this browser.
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Invoice total:
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What goes on it
What to put on an invoice for appliance repair techs
- The appliance type, brand, model number and serial number
- The diagnostic or service call fee, and whether it is credited toward the repair
- Each part with its name and part number, flagged as OEM or aftermarket
- Labor by the hour or at a flat rate for the repair
- The problem reported and the fault you found
- Warranty periods for parts and for labor
- Sales tax on parts, where your state requires it
How you bill
How appliance repair is billed
A service call or diagnostic fee covers the trip and the time to find the fault, typically $75 to $125. Many techs credit it to the repair if the customer goes ahead, which is a clear selling point and should be a visible negative line on the invoice. After that, parts are billed at cost plus a markup and labor is hourly or flat per repair type.
Sometimes the right answer is that the machine is not worth fixing. Charge the diagnostic fee anyway and write the finding in the notes. An honest invoice for a diagnosis builds the trust that brings the customer back when they buy the next appliance. Offering online payment on the invoice gets the diagnostic fee paid quickly.
Get paid faster
Tips to get paid faster
- Always record the model and serial number. It lets you order the right part, check warranty status and look the customer up next year.
- Show the diagnostic credit as a negative line. Customers see exactly what they save by going ahead.
- Mark parts as OEM or aftermarket. It explains price differences and supports your warranty terms.
- Write the fault in plain words in the notes. If the customer later calls the manufacturer, they have it.
- If you advise replacing the appliance, put that on the invoice with the reason. It protects you when someone else suggests otherwise.
Watch out
Common invoice mistakes
- Billing one lump sum for parts and labor, which invites haggling over every part
- Skipping the warranty line, then fielding free return visits
Save, send and get paid
Save, send and get paid with Jiffy.
This generator makes one PDF. The Jiffy app keeps every invoice, sends it for you and helps you get paid. Start on Free: 3 invoices a month, no end date.
A payment link on every invoice
Your client opens the invoice and pays by card or Apple Pay on Pro and Ultra, straight to your own Stripe account. On Free they pay by bank transfer with your details. Online payments
Reminders that chase for you
Send a reminder with one tap on every plan. Pro and Ultra add an automatic schedule that stops the moment the invoice is paid. Payment reminders
Estimates your client signs
Send an estimate, let your client sign it on their phone, then turn it into an invoice with one tap. Included in Free. Estimates
Invoice by voice on Ultra
Say the client, the work and the price. Jiffy writes the invoice and sends it when you tap. Voice invoicing
Other trades
Templates for other trades
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FAQ
Questions
How do I price an appliance repair?
A diagnostic or service call fee, parts at cost plus a markup and labor by the hour or flat rate. Many techs credit the diagnostic fee when the customer goes ahead with the repair.
What should an appliance repair invoice include?
The appliance brand, model and serial number, the fault, the diagnostic fee, each part and the labor, warranty terms, tax where required and the total due.
Do I charge if the appliance cannot be repaired?
Most techs still charge the diagnostic fee, because the time was spent. Say so when booking and show it on the invoice.
Is this appliance repair invoice template free?
Yes. Fill it in here, save the PDF and send it. No account is needed.
Not here? Email us: [email protected]
Whatever you do, get paid for it.
Start free with 3 invoices a month, quotes and e-signatures. Free has no end date.