Free invoice template
Free DJ invoice template
A DJ invoice is mostly a performance fee plus the things that make the night work: sound, lighting, a second speaker for the cocktail hour and overtime if the party runs late. The template below bills a wedding with those items, so you can reshape it for a birthday, a club night or a corporate event.
Edit it, add the client and save the PDF from this page. No account, nothing uploaded. Booking events with a planner? The event planning template may help your clients understand the numbers.
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The lines are examples for DJs. Change anything, add your details and download the PDF. Nothing you type leaves this browser.
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Invoice total:
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What goes on it
What to put on an invoice for DJs
- The event type, date, venue and start and end time
- The performance fee for the booked hours
- Equipment and add-ons: ceremony audio, microphones, lighting, extra speakers, fog or screens
- Overtime rate per half hour or hour and the hours used
- Travel charges beyond your standard radius
- Deposit paid, balance due and when it is due
- Your cancellation and refund terms in a sentence
How you bill
How DJs bill
Events are sold as packages with a set number of hours: a typical reception is four or five hours. The package fee covers the DJ, the standard sound system and setup. Ceremony audio, uplighting, additional speakers and special effects are add-ons. Overtime is billed by the half hour at a set rate, so everyone knows what a late night costs.
A non-refundable deposit of 25 to 50 percent secures the date, because a Saturday that gets cancelled is a Saturday you may not fill. The balance is due on or before the event. A signed estimate with the package, hours and add-ons makes the final invoice a simple update. Corporate clients may need an invoice before the event, so they can pay it through their finance team.
Get paid faster
Tips to get paid faster
- Make the deposit non-refundable and say so in writing. It protects dates that you could have sold twice.
- Write the booked hours on the invoice and the overtime rate. A set price makes it easy to say yes to the dance floor on the night.
- Collect the balance before the event or at setup, not afterwards. Night-of payments are easy to forget in the excitement.
- Itemize add-ons so the client can see what they chose and what they skipped.
- Send corporate clients the invoice two weeks ahead, as their payment runs can take a while. A payment reminder helps.
Watch out
Common invoice mistakes
- Not stating overtime rates, then negotiating a price in the middle of the party
- Collecting no deposit and losing a date to a late cancellation
- Omitting travel costs on out-of-town gigs
Save, send and get paid
Save, send and get paid with Jiffy.
This generator makes one PDF. The Jiffy app keeps every invoice, sends it for you and helps you get paid. Start on Free: 3 invoices a month, no end date.
A payment link on every invoice
Your client opens the invoice and pays by card or Apple Pay on Pro and Ultra, straight to your own Stripe account. On Free they pay by bank transfer with your details. Online payments
Reminders that chase for you
Send a reminder with one tap on every plan. Pro and Ultra add an automatic schedule that stops the moment the invoice is paid. Payment reminders
Estimates your client signs
Send an estimate, let your client sign it on their phone, then turn it into an invoice with one tap. Included in Free. Estimates
Invoice by voice on Ultra
Say the client, the work and the price. Jiffy writes the invoice and sends it when you tap. Voice invoicing
Other trades
Templates for other trades
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FAQ
Questions
What should a DJ invoice include?
Your details, the client, event type, date, venue and hours, the performance fee, equipment add-ons, overtime, travel, deposit paid, the balance due and your cancellation terms.
Should I charge a deposit?
Yes. A non-refundable deposit at booking holds the date and covers your loss if the event is cancelled.
How should I bill overtime?
Set a rate per half hour in your contract and state it on the invoice. After the event, add the actual extra time as a line.
Is this DJ invoice template free?
Yes. Fill it in online and download the PDF. No account is needed.
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Whatever you do, get paid for it.
Start free with 3 invoices a month, quotes and e-signatures. Free has no end date.