Free invoice template
Free photography invoice template
A photography invoice sells more than a day with a camera. It covers the shoot, the editing, the licence for how the pictures may be used and often prints or an album. The template below has those pieces set out for a small business shoot so you can change them for a wedding, a portrait or a product session.
Edit the lines, add your client and save the PDF from this page. No account and nothing leaves your browser. Booking a shoot first? Send a quote your client can sign, then invoice from it. More on this in our invoice app for photographers.
Free, no account
Fill it in and save as PDF
The lines are examples for photographers. Change anything, add your details and download the PDF. Nothing you type leaves this browser.
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Invoice total:
PDF opens your browser’s print window: pick “Save as PDF”.
What goes on it
What to put on an invoice for photographers
- The date, location and type of shoot, so the invoice matches the booking
- The shoot fee as a half-day, full-day or hourly price
- Editing and retouching, either per image or in the package
- The usage license: where, how and for how long the client may use the images
- Extras: second shooter, assistant, props, studio, travel and permits
- Prints, albums or physical products, each priced as a line
- The deposit paid, the balance and the delivery date of the images
How you bill
How photographers bill
Photographers bill in three parts: the creative fee (time on the shoot), the post-production (editing and retouching) and the licence (what the client is allowed to do with the images). Weddings and portraits are often sold as packages, while commercial work separates the licence so that wider use costs more. Showing the licence as its own line makes that clear.
A retainer or deposit at booking is standard, usually 25 to 50 percent, with the balance due at delivery or within two weeks. That fits a signed estimate that turns into the invoice. Big shoots often add expenses like travel, a second shooter or rental gear, and those should be listed at cost or with a small handling markup.
Get paid faster
Tips to get paid faster
- Deliver the final gallery only after the balance is paid, or send the invoice together with the preview gallery and tell the client the full set follows payment.
- Sell the licence as its own line, even for small clients. It sets a precedent and makes upgrades easy later.
- Put the delivery date and the number of final images on the invoice, so expectations are written down.
- Take a non-refundable booking deposit. A date held for a client is a date you cannot sell to someone else.
- Make paying simple: a card link or bank transfer details, see online payments, plus a reminder if the due date passes.
Watch out
Common invoice mistakes
- Selling "all images" without limiting usage, which gives away the licence for free
- Charging for the shoot but not for editing, which is often half of the work
- Forgetting to add expenses like travel and a second shooter until after the invoice has gone out
Save, send and get paid
Save, send and get paid with Jiffy.
This generator makes one PDF. The Jiffy app keeps every invoice, sends it for you and helps you get paid. Start on Free: 3 invoices a month, no end date.
A payment link on every invoice
Your client opens the invoice and pays by card or Apple Pay on Pro and Ultra, straight to your own Stripe account. On Free they pay by bank transfer with your details. Online payments
Reminders that chase for you
Send a reminder with one tap on every plan. Pro and Ultra add an automatic schedule that stops the moment the invoice is paid. Payment reminders
Estimates your client signs
Send an estimate, let your client sign it on their phone, then turn it into an invoice with one tap. Included in Free. Estimates
Invoice by voice on Ultra
Say the client, the work and the price. Jiffy writes the invoice and sends it when you tap. Voice invoicing
Other trades
Templates for other trades
More for your trade
FAQ
Questions
What should a photography invoice include?
Your details, the client, the date and type of shoot, the shoot fee, editing, the usage licence, extras like a second shooter or prints, the deposit received, the balance due, the total and payment terms.
How do I charge for usage rights?
Add a separate line describing the use, such as web and social for two years, and price it for the value to the client. Broader use means a higher price.
Should I charge a deposit?
Yes. A deposit at booking secures the date and covers your time if a client cancels. Show it on the final invoice as already paid.
Is this photography invoice template free?
Yes. Fill it in online and download the PDF. No account is needed.
Not here? Email us: [email protected]
Whatever you do, get paid for it.
Start free with 3 invoices a month, quotes and e-signatures. Free has no end date.