Free invoice template
Free tutoring invoice template
Parents and students want a simple, friendly invoice: which sessions, how many, what each cost. Tutors need a way to bill that is quick to repeat. The template below bills a month of weekly lessons plus a test prep package, with the sessions listed so a parent can match them to the calendar.
Change the example for your own students, then save the PDF from this page. No account, and the names you type stay in your browser. For a long-term arrangement, see the note about monthly billing below.
Free, no account
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The lines are examples for tutors. Change anything, add your details and download the PDF. Nothing you type leaves this browser.
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Invoice total:
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What goes on it
What to put on an invoice for tutors
- The student's name or initials and the subject, with the parent's name where relevant
- The session dates, so the client can match each charge to the calendar
- Your rate per session or per hour, and the number of sessions
- Package pricing, such as ten lessons at a lower per-lesson rate
- Materials, books, practice tests or workbooks passed on at cost
- Your cancellation policy, in one short sentence
- The due date and how to pay
How you bill
How tutors bill
Private tutors almost always charge by the hour or by the session. Rates depend on the subject, the level and your experience; test prep and university-level subjects cost more. A package, such as ten sessions at a small discount, is billed up front and encourages commitment from families.
Monthly billing is easier than invoicing each lesson. List the sessions for the month, bill on the same date every time, and make your cancellation rule clear. If you teach many students on weekly slots, the invoice is nearly identical each month, which suits recurring invoices and a short payment reminder for anyone who is late.
Get paid faster
Tips to get paid faster
- List the session dates on the invoice. Parents like to see them, and it settles disagreements about missed lessons.
- State your cancellation policy once, in the same words each time, and apply it to everyone.
- Bill in advance or at the start of the month for regular students. It is easier than chasing small amounts later.
- Offer a package rate. It improves cash flow and keeps students with you through exam season.
- Let parents pay by card or bank transfer from the invoice itself. See online payments.
Watch out
Common invoice mistakes
- Billing lessons from memory instead of a calendar, then disagreeing with the parent about the number
- Not mentioning the cancellation policy until the first late cancellation
- Mixing several siblings on one invoice with no student names
Save, send and get paid
Save, send and get paid with Jiffy.
This generator makes one PDF. The Jiffy app keeps every invoice, sends it for you and helps you get paid. Start on Free: 3 invoices a month, no end date.
A payment link on every invoice
Your client opens the invoice and pays by card or Apple Pay on Pro and Ultra, straight to your own Stripe account. On Free they pay by bank transfer with your details. Online payments
Reminders that chase for you
Send a reminder with one tap on every plan. Pro and Ultra add an automatic schedule that stops the moment the invoice is paid. Payment reminders
Estimates your client signs
Send an estimate, let your client sign it on their phone, then turn it into an invoice with one tap. Included in Free. Estimates
Invoice by voice on Ultra
Say the client, the work and the price. Jiffy writes the invoice and sends it when you tap. Voice invoicing
Other trades
Templates for other trades
More for your trade
FAQ
Questions
What should a tutoring invoice include?
Your details, the parent or student, the subject, session dates, your rate and number of sessions, any materials, your cancellation policy, the total, the due date and how to pay.
Should I bill per session or monthly?
Monthly is simpler for weekly students. Per session suits occasional or one-off lessons. Use whatever your families find easiest.
Can I add a package discount?
Yes. Add a line for the package, for example ten sessions, at the discounted price. Or show the sessions and add a discount as a negative line.
Is this tutoring invoice template free?
Yes. Fill it in and save the PDF. No account, nothing uploaded.
Not here? Email us: [email protected]
Whatever you do, get paid for it.
Start free with 3 invoices a month, quotes and e-signatures. Free has no end date.