Free invoice template
Free personal training invoice template
Personal trainers sell time in packages and plans: ten sessions, a monthly programme, a few check-ins. The invoice should state what the client paid for, how many sessions are left and when the pack expires. The template below bills a client for a session pack, a nutrition plan and a body composition check.
Fill it in with your own offer and save the PDF from this page. No account, and nothing is sent anywhere. Teaching group classes? The pricing section below explains how to bill them.
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The lines are examples for personal trainers. Change anything, add your details and download the PDF. Nothing you type leaves this browser.
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Invoice total:
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What goes on it
What to put on an invoice for personal trainers
- The client's name and the period or programme billed
- Sessions as a pack, with the number of sessions, the length of each and the price
- Any pack discount, shown as a visible line
- Add-ons: nutrition coaching, assessments, programme design, online check-ins
- The expiry date for the pack or monthly plan
- Your cancellation and rescheduling terms
- Payment method, a due date and, if relevant, the gym or studio fee
How you bill
How personal trainers bill
Single sessions are billed per hour, but most trainers sell packs of five or ten sessions at a lower price per session, or a monthly package of weekly sessions. Packs are paid in advance. They improve your cash flow and the client's commitment. Coaching programmes, such as nutrition and remote check-ins, are billed monthly.
Make the terms plain: when a pack expires, how to cancel and what counts as a used session. Independent trainers working in a gym may also pay a rent or floor fee, which is a business cost, not a line on the client's invoice. Monthly clients are a natural fit for recurring invoices, which send the same invoice on the same day.
Get paid faster
Tips to get paid faster
- Collect payment before the first session of a pack. A client who has paid in advance shows up.
- Print the expiry date for the pack on the invoice, so there is no argument about unused sessions.
- Use a negative line for a pack discount, so the client sees the saving as well as the total.
- Bill monthly programmes on a set date and use a payment reminder for the ones who forget.
- Offer card payment via a link. See online payments; it is quicker than a bank transfer for most clients.
Watch out
Common invoice mistakes
- Selling packs with no expiry, which leaves you with unlimited, unpaid-for liability
- Unclear cancellation terms, so a no-show is a fight rather than a policy
- Billing after the month has finished, when the client is less motivated to pay
Save, send and get paid
Save, send and get paid with Jiffy.
This generator makes one PDF. The Jiffy app keeps every invoice, sends it for you and helps you get paid. Start on Free: 3 invoices a month, no end date.
A payment link on every invoice
Your client opens the invoice and pays by card or Apple Pay on Pro and Ultra, straight to your own Stripe account. On Free they pay by bank transfer with your details. Online payments
Reminders that chase for you
Send a reminder with one tap on every plan. Pro and Ultra add an automatic schedule that stops the moment the invoice is paid. Payment reminders
Estimates your client signs
Send an estimate, let your client sign it on their phone, then turn it into an invoice with one tap. Included in Free. Estimates
Invoice by voice on Ultra
Say the client, the work and the price. Jiffy writes the invoice and sends it when you tap. Voice invoicing
Other trades
Templates for other trades
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FAQ
Questions
What should a personal training invoice include?
Your details, the client, the programme or period, the number and length of sessions, price per session or pack, add-ons, discounts, expiry, cancellation terms, total and payment method.
How do I bill a session pack?
Add one line with the number of sessions as the quantity and the per-session price. Show a discount as a negative line, and note the expiry date.
Should I charge in advance?
Yes, for packs and monthly plans. It secures the booking, improves your cash flow and reduces no-shows.
Is this personal training invoice template free?
Yes. Fill it in and save the PDF. No account is needed.
Not here? Email us: [email protected]
Whatever you do, get paid for it.
Start free with 3 invoices a month, quotes and e-signatures. Free has no end date.