Free invoice template
Free painting invoice template
A painting invoice sells the part of the job a customer cannot see afterward: the prep. Patching, sanding and priming take real hours, so they belong on their own lines, next to the paint and the coats. The template below has those lines ready for a typical interior repaint.
Replace the example with your own rooms and rates, then save the PDF from this page. No account, and nothing is uploaded. Doing larger renovations too? See the general contractor invoice template.
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The lines are examples for painters. Change anything, add your details and download the PDF. Nothing you type leaves this browser.
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What goes on it
What to put on an invoice for painters
- The address and the rooms or surfaces painted: walls, ceilings, trim, doors, exterior siding
- Prep work shown as its own labor or line: patching, sanding, caulking, priming
- The number of coats and the paint brand and finish, so the quality is on paper
- Measurements or a unit price, such as per square foot, per room or per door
- Materials: paint by the gallon, primer, tape, drop cloths and supplies
- Extra work agreed during the job, as separate lines
- The deposit received, the balance due and your touch-up policy
How you bill
How painters bill
Interior jobs are commonly priced per room or per square foot of wall, with ceilings, trim and doors added as separate items. Exterior jobs are priced per square foot of surface, per side of the house, or as a whole-house bid. Labor-only rates are used by some painters who let the client buy the paint, in which case you leave the paint lines off.
A good painter bills prep honestly. Heavy patching, wallpaper removal, stain blocking and lead-safe practices on older houses are extras, so list them as their own lines instead of burying them in the room price. Deposits of 25 to 50 percent are common to cover materials, with the balance due at the final walk-through. Send a signed estimate first so the scope matches the bill.
Get paid faster
Tips to get paid faster
- Do a walk-through at the end and hand over the invoice right after the customer says they are happy.
- Write the color names and finishes on the invoice. It is a record for touch-ups and stops later disputes about the shade.
- Price big prep items separately, such as water stains and wallpaper removal. Customers can see why it costs more.
- Photograph the finished rooms, and attach or mention them in the invoice email.
- Pay link, bank transfer or card, make it easy. See online payments to put a payment link on the invoice.
Watch out
Common invoice mistakes
- Quoting a per-room price and then painting rooms with high ceilings or heavy repairs at the same rate
- Not writing down the paint brand and finish, so the customer later claims a cheaper paint was used
- Forgetting to account for a deposit on the final bill
Save, send and get paid
Save, send and get paid with Jiffy.
This generator makes one PDF. The Jiffy app keeps every invoice, sends it for you and helps you get paid. Start on Free: 3 invoices a month, no end date.
A payment link on every invoice
Your client opens the invoice and pays by card or Apple Pay on Pro and Ultra, straight to your own Stripe account. On Free they pay by bank transfer with your details. Online payments
Reminders that chase for you
Send a reminder with one tap on every plan. Pro and Ultra add an automatic schedule that stops the moment the invoice is paid. Payment reminders
Estimates your client signs
Send an estimate, let your client sign it on their phone, then turn it into an invoice with one tap. Included in Free. Estimates
Invoice by voice on Ultra
Say the client, the work and the price. Jiffy writes the invoice and sends it when you tap. Voice invoicing
Other trades
Templates for other trades
More for your trade
FAQ
Questions
What should a painting invoice include?
Your business details, the customer and job address, the surfaces painted, prep work, number of coats, paint brand and color, labor and materials, extras, deposit received, total and payment terms.
Should I charge per square foot or per room?
Both are common. Per room is easier to explain to homeowners. Per square foot is more accurate on large or unusual spaces. Show the unit you quoted.
How do I bill prep work?
As its own labor line with hours and rate, or as a priced item such as "patch and sand walls". Prep is a real cost, and showing it helps customers accept it.
Is this painting invoice template free?
Yes. Fill it in on this page and download the PDF. No account is needed.
Not here? Email us: [email protected]
Whatever you do, get paid for it.
Start free with 3 invoices a month, quotes and e-signatures. Free has no end date.