Free invoice template
Free pool service invoice template
Pool service is a subscription of sorts: the same customer, the same weekly visit, and a few extras when something breaks. The invoice has to be quick to repeat, but still show chemicals and repairs separately so a customer understands a bill that is higher than usual. The template below does that for one month of service.
Edit the example, save the PDF from this page and send it. No account, and your data stays in your browser. If you run a route, the notes on recurring billing below will save you hours each month.
Free, no account
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The lines are examples for pool service companies. Change anything, add your details and download the PDF. Nothing you type leaves this browser.
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Invoice total:
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What goes on it
What to put on an invoice for pool service companies
- The pool address and the month or the dates of the visits billed
- Weekly or bi-weekly service as a per-visit price, with the number of visits
- Chemicals as a separate line, or included in the service price and noted as such
- One-off work: filter cleaning, equipment repair, opening and closing the pool for the season
- Parts you replaced, such as baskets, cartridges, o-rings and pump seals
- Test readings or a note that water was balanced at every visit, if you record it
- Due date, payment method and how to reach you for emergencies
How you bill
How pool service companies bill
Routine service is billed as a flat monthly or per-visit price based on the pool size, equipment and how often you come. Some companies include chemicals in the price, others bill them at cost or as a fixed monthly add-on. Pick one approach and show it clearly so customers can compare it with another quote.
Seasonal openings and closings, green-pool cleanups, filter work and equipment repair are one-off charges, listed on top of the routine. Repair parts are billed with a markup. Because the routine invoice repeats, recurring invoices can create it each month, and you only edit when something extra happened.
Get paid faster
Tips to get paid faster
- Bill on the first of the month for the coming month. Service customers expect to pay for a route, not for each visit.
- Keep chemicals on a separate line even when they are included, so a customer sees the value when prices rise.
- Photograph the pool after a green-to-clear cleanup and send it with the invoice.
- For repairs over a set amount, text a quote first and get a yes. It avoids disputes on the bill.
- Put a payment link on every invoice and use payment reminders, so you do not chase small amounts across dozens of customers.
Watch out
Common invoice mistakes
- Raising chemical prices without telling customers, then facing questions when the bill jumps
- Billing a repair with no description beyond "parts"
- Sending routine invoices irregularly, which makes customers forget to pay
Save, send and get paid
Save, send and get paid with Jiffy.
This generator makes one PDF. The Jiffy app keeps every invoice, sends it for you and helps you get paid. Start on Free: 3 invoices a month, no end date.
A payment link on every invoice
Your client opens the invoice and pays by card or Apple Pay on Pro and Ultra, straight to your own Stripe account. On Free they pay by bank transfer with your details. Online payments
Reminders that chase for you
Send a reminder with one tap on every plan. Pro and Ultra add an automatic schedule that stops the moment the invoice is paid. Payment reminders
Estimates your client signs
Send an estimate, let your client sign it on their phone, then turn it into an invoice with one tap. Included in Free. Estimates
Invoice by voice on Ultra
Say the client, the work and the price. Jiffy writes the invoice and sends it when you tap. Voice invoicing
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FAQ
Questions
What should a pool service invoice include?
Business details, the customer and pool address, the month or visit dates, service price per visit, chemicals, any parts or repairs, total, due date and payment method.
Should chemicals be on the invoice?
Show them either as a separate line or note that they are included. A separate line helps customers see where cost changes come from.
How do I invoice a pool route every month?
Reuse the same invoice and update the month. The Jiffy app can repeat it automatically for every customer.
Is this pool service template free?
Yes. Fill it in here and save the PDF. No account is needed.
Not here? Email us: [email protected]
Whatever you do, get paid for it.
Start free with 3 invoices a month, quotes and e-signatures. Free has no end date.