Sera ya faragha

Nani anawajibika

Unlimited Scalability LLC 1309 Coffeen Avenue STE 1200 Sheridan, Wyoming 82801 United States info@jiffy-invoice.com

Kwa akaunti yako na taarifa za biashara yako, sisi ni mdhibiti wa data. Kwa maelezo ya wateja wako unayoyaingiza kwenye Jiffy, wewe ni mdhibiti na sisi ni mchakataji wako: tunayatumia tu ili programu ikufanyie kazi.

Tunachochakata

• Akaunti: jina lako, anwani ya barua pepe na toleo lililosimbwa (hash) la nenosiri lako. Ukiingia kwa Google au Apple, wanatupa jina lako, anwani ya barua pepe na kitambulisho cha akaunti.
• Biashara yako: jina la biashara, anwani, namba ya simu, namba ya usajili wa biashara na ya VAT, maelezo ya benki, nembo, na sahihi yako ukiiongeza.
• Wateja wako: jina, mtu wa mawasiliano, anwani ya barua pepe, namba ya simu, anwani, namba ya usajili wa biashara na ya VAT.
• Ankara na nukuu: mistari, kiasi, tarehe, maelezo, hali ya malipo, kama mteja alitazama hati na lini, na sahihi anayotumia mteja kukubali nukuu.
• Malipo: mteja wako anapolipa mtandaoni, Stripe hushughulikia malipo. Tunapokea kiasi na hali, si maelezo ya kadi au benki ya mteja wako.
• Usajili: una mpango gani (Free, Pro au Ultra) na hadi lini. Maelezo yako ya malipo yanahifadhiwa na Stripe.
• Kifaa: tokeni ya arifa ukiwasha arifa, na lugha uliyochagua.
• Data ya kiufundi: anwani ya IP na wakati wa maombi kwenye kumbukumbu za seva, pamoja na ripoti za hitilafu kutoka kwenye programu (maandishi ya hitilafu, skrini na toleo la programu, bila maudhui ya hati zako), ili kuweka huduma salama na inayofanya kazi.

Kipaza sauti na picha

Unapotumia amri za sauti, utambuzi wa sauti wa simu yako (Apple au Google) hugeuza sauti yako kuwa maandishi. Hatupokei wala kuhifadhi sauti; maandishi pekee yanatumika kwenye programu kutekeleza amri yako.

The app only opens your photos or your camera when you choose a logo or a receipt yourself. Only the image or pdf you pick is uploaded.

Usanifu wa AI

Four features in Jiffy send data to an AI service. This only happens after the owner or an admin of your company has given consent once (that consent covers all four and the whole company), and only at the moment you use the feature yourself:

• Design and templates with AI: your company name, the tagline, the choices of your design (colors, fonts, parts) and the text of your instruction, to a language model from Anthropic, a company in the United States. The previews are drawn with example data.
• Receipt scanning: the photo or pdf of the receipt, to a language model from Anthropic (see Receipt scanning below).
• Logo with AI: your company name, the tagline, the chosen style and colors and your own description, to an image model from OpenAI, a company in the United States.
• Spoken or typed commands (Ultra): the text of your command and the names of your clients (so the command reaches the right client), to a language model from Anthropic. A command the app understands by itself is not sent to the AI.

Amounts, invoice lines, documents and client contact details are never sent. With commands, only the client names are sent, plus whatever you say or type in your command yourself.

Anthropic and OpenAI do not use this data to train their models and keep it only briefly, under their terms for business customers, among other things to detect misuse. Because both process data in the United States, this is based on the standard contractual clauses of the European Commission.

For design and logos we keep your instruction and the answer (without client data) in a log, so credits can be given back if something fails and to prevent misuse. We do not keep commands.

You can withdraw the consent at any time in the app under More, Data to AI services (as owner or admin). After that nothing is sent to an AI service until consent is given again; the rest of Jiffy keeps working as usual.

Receipt scanning (Pro)

If you scan a receipt, we send the photo or pdf of that receipt to a language model from Anthropic, a company in the United States, which reads the vendor, date, amount, VAT and category from it. Nothing else is sent: no client data, invoices or company details. This only happens after you have given your consent once (the same consent as for the other AI features) and only at the moment you scan a receipt yourself.

The result is a proposal that you check first. If you save the cost, we keep the details and the receipt file in your account. The file is private: only members of your company can fetch it, and it is never on a public address. If you delete the cost or your account, the receipt is deleted too. If you do not save it, the uploaded receipt is not kept longer than necessary. The AI log only holds the type and size of the file and what it cost, not the receipt itself.

Hifadhi ya wingu (Ultra)

Ukiunganisha Google Drive au OneDrive yako, tunaweka nakala ya ankara na nukuu zako zilizotumwa (pdf), risiti zako zilizohifadhiwa na usafirishaji wako wa data kwenye hifadhi yako mwenyewe, katika folda ya Jiffy Invoice au katika folda unayochagua mwenyewe. Faili hizo ni zako huko: hatuzishikilii na unaweza kuziondoa mwenyewe wakati wowote.

Unatoa ruhusa mara moja kwa Google au Microsoft. Ukiwa na Google Drive, Jiffy huona tu faili na folda ambazo Jiffy yenyewe iliziunda au ulizozionyesha wewe mwenyewe, si sehemu nyingine ya hifadhi yako. Ukiwa na OneDrive, kwa chaguo-msingi Jiffy hupata ufikiaji wa folda yake ya programu pekee. Tunahifadhi tokeni ya ufikiaji ikiwa imesimbwa kwa njia fiche (AES-256) kwenye seva yetu na hatuionyeshi wala kuirekodi kamwe.

Ukichagua mwenyewe folda katika OneDrive ("Chagua folda katika OneDrive yako mwenyewe"), Microsoft inakuomba ruhusa pana zaidi: Jiffy basi inapata ruhusa ya kusoma na kuandika kwenye faili zako za OneDrive. Jiffy huandika tu katika folda unayochagua na haisomi chochote kingine cha OneDrive yako isipokuwa majina ya folda, ili iweze kukuonyesha orodha. Unaweza kurudi kwenye folda ya programu yenyewe kwa kuunganisha tena bila chaguo hilo.

Unaweza kukata muunganisho wakati wowote katika Zaidi, Hifadhi ya wingu. Kisha tunabatilisha ufikiaji (kwa Google) na kufuta muunganisho; faili ambazo tayari ziko kwenye hifadhi yako hubaki huko. Unaweza pia kubatilisha ufikiaji katika akaunti yako ya Google au Microsoft.

Tunayatumia kwa nini

• Kutoa programu: kutengeneza ankara na nukuu, kuzituma kama pdf, kufuatilia malipo na kutuma vikumbusho (kutekeleza mkataba wetu nawe).
• Kulinda akaunti yako na kuzuia matumizi mabaya (maslahi halali).
• Kutimiza wajibu wa kisheria, kama uhasibu wetu wenyewe.

Hatuuzi data yako, hatuonyeshi matangazo na hatukufuatilii kwenye programu au tovuti nyingine.

Kupima matumizi

Kwenye programu na kwenye tovuti yetu jiffy-invoice.com tunapima jinsi Jiffy inavyotumika tangu mwanzo wa kuifungua au ziara ya kwanza. Kwa hili tunatumia PostHog (PostHog Inc., Marekani) kama mchakataji. Data huhifadhiwa Marekani.

Kwa hiyo, kwenye programu, programu ya wavuti na tovuti kipimo kinawashwa mara tu unapoanza, hata kabla ya kufunga arifa; unaiona arifa hiyo unapofungua au kutembelea mara ya kwanza. Ukikizima, hakuna kinachotumwa baada ya hapo na tunafuta kile zana ya kupima ilichohifadhi kwenye kifaa chako; chaguo hilo tunalihifadhi kwenye kifaa chako. Hatupimi kamwe kwenye viungo vya malipo na nukuu wanavyofungua wateja wako.

Tunachopima:

• kurasa au skrini unazotazama na unakoenda baadaye;
• kubofya, kusogeza ukurasa na ramani za joto za mahali wageni wanapobofya;
• rekodi za kipindi chako, kwenye wavuti pekee (tovuti na programu ya wavuti). Maandishi yote na sehemu zote za kuingiza data zimefichwa, hivyo majina, kiasi na taarifa za wateja haviwezi kuonekana kamwe. Kwenye programu ya iOS na Android hatufanyi rekodi zozote na hatupimi maudhui ya skrini, tunapima matukio tu kama vile skrini gani unayofungua;
• hatua za kujisajili, kughairi (pamoja na sababu unayochagua) na kuchagua mpango;
• ikiwa umeingia na umekubali: matukio machache yanayoripotiwa na seva yetu, kama hati kutumwa au usajili kuanza au kughairiwa, bila majina, kiasi wala anwani za barua pepe;
• kasi ya kupakia kurasa na data ya kiufundi, kama kivinjari chako, kifaa na nchi;
• kitambulisho cha nasibu, na baada ya kuingia kitambulisho kisicho na jina wala anwani ya barua pepe, ili tuone ziara na akaunti inayofuata kutoka kwake kama hadithi moja.

Madhumuni: kuelewa jinsi Jiffy inavyotumika na kuiboresha. Kwenye programu, programu ya wavuti na tovuti tunawasha kipimo kwa msingi wa maslahi yetu halali ya kuboresha bidhaa. Unaweza kukizima wakati wowote: kwenye tovuti kupitia Mipangilio ya takwimu chini ya ukurasa, kwenye programu chini ya Zaidi, Kupima matumizi. Hii haiathiri huduma yetu.

Muda wa kuhifadhi: usiozidi miezi 12.

Kwa kuwa PostHog huchakata data Marekani, hili hufanyika chini ya vifungu vya kawaida vya mkataba vya Tume ya Ulaya.

Tunashiriki data na nani

Tunashiriki tu na wahusika wanaotusaidia kutoa programu, na tu kile wanachohitaji:

• Stripe: malipo ya mtandaoni kutoka kwa wateja wako na usajili wa Pro na Ultra.
• Resend: kutuma barua pepe, kama ankara, vikumbusho na barua pepe za kuingia.
• Anthropic: the language model behind AI design, receipt reading and commands, only after consent and when you use that feature yourself (see AI features).
• OpenAI: the image model behind the AI logo, only after consent and when you have a logo made with AI yourself (see AI features).
• Expo, Apple na Google: kuwasilisha arifa.
• Sentry (Functional Software, Inc., Marekani): ripoti za hitilafu na kuharibika kwa programu. Zina data ya kiufundi, kama ujumbe wa hitilafu, stack trace, aina ya kifaa, toleo la programu na skrini ilipotokea hitilafu, na kamwe si maudhui ya ankara, wateja au kampuni yako.
• Google na Apple: ukiingia kwa akaunti yao.
• Google Drive or Microsoft OneDrive: only if you connect a cloud storage yourself, to place the copy in your own storage.
• Mtoa huduma wetu wa mwenyeji: seva zinazoendesha programu na hifadhidata.

Tunapatikana Marekani na baadhi ya wahusika hawa huchakata data nje ya Eneo la Kiuchumi la Ulaya. Hilo hufanywa kwa mujibu wa vifungu vya kawaida vya mkataba vya Tume ya Ulaya, uamuzi wa utoshelevu au EU-US Data Privacy Framework (ambayo Sentry imethibitishwa chini yake).

Mteja wako anaona ankara au nukuu unayotuma, pamoja na taarifa za biashara yako zilizomo.

Tunaihifadhi kwa muda gani

Tunahifadhi data yako maadamu akaunti yako ipo. Unapofuta akaunti yako, tunafuta biashara yako, wateja, ankara na nukuu kutoka kwenye programu mara moja. Nakala rudufu hufutwa ndani ya siku 30 baada ya hapo.

Kumbuka: kama biashara lazima uhifadhi kumbukumbu zako mwenyewe kwa miaka saba nchini Uholanzi. Hamisha data nje kabla ya kufuta akaunti yako.

Kufuta akaunti na data yako

Kwenye programu: nenda kwenye Zaidi, chagua Futa akaunti na uthibitishe. Hii inafanya kazi kwenye programu ya iOS, ya Android na ya wavuti.

Isipofanya kazi, tuandikie barua pepe info@jiffy-invoice.com kutoka anwani ya akaunti yako. Tutafuta akaunti yako ndani ya siku 30.

Haki zako

Unaweza kufikia data yako, kuirekebisha au kuifuta, kuichukua nawe, na kupinga au kuzuia uchakataji. Unaweza kubadilisha data nyingi mwenyewe kwenye programu; kwa mengine, tuandikie.

Ukiwa na malalamiko, tungependa kuyasikia kwanza. Unaweza pia kuwasilisha malalamiko kwa Mamlaka ya Ulinzi wa Data ya Uholanzi (Autoriteit Persoonsgegevens) au mamlaka ya nchi yako.

Usalama

Miunganisho kwenye programu imesimbwa. Manenosiri huhifadhiwa tu kwa umbo lililosimbwa (hash). Ni watu wanaohitaji kwa matengenezo pekee wanaoweza kufikia seva.

Watoto

Jiffy Invoice imekusudiwa biashara na si kwa watoto walio chini ya miaka 16.

Mabadiliko

Tunapobadilisha sera hii, tunachapisha toleo jipya hapa lenye tarehe mpya. Kwa mabadiliko makubwa tunakujulisha kwenye programu au kwa barua pepe.

Mawasiliano

Maswali kuhusu faragha yako? Tuandikie info@jiffy-invoice.com.